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Administrative Assistant

WCO - Wellstar Corporate Office • Marietta, Georgia • Day Shift • Full Time • JR-9533

Overview

The Administrative Assistant is a proactive member of an interdisciplinary team of licensed and unlicensed care givers who ensure that patients, families and significant others receive individualized high quality, safe patient care. It is expected that all RN Clinical Nurses – are licensed, knowledgeable and uphold the practice of nursing as outlined by the Georgia Professional Nurse Practice Act and implements the Scope of Practice and Code of Ethics Standards put forth by the American Nurses Association.

  • Full Time
  • Day Shift
  • 6+ years of experience

Success Profile

Find out what it takes to succeed as a Administrative Assistant:

  • Collaborative
  • Time Efficient
  • Organized
  • Critical Thinker
  • Attention to Detail
  • Compassionate

Benefits that Reflect Your Contributions

  • Your Pay

    A compensation program designed for fair and equitable pay.

  • Your Future

    Secure your future with plans that also include an employer match. Plans and guidance for the future.

  • Your Wellness

    Traditional healthcare benefits combined with progressive wellness programs to help you be your best self!.

  • Your Joy

    Special and unique benefits and programs ensuring a balanced life and a workplace culture built on trust.

Job Details

Facility: WCO - Wellstar Corporate Office

Job Summary:

The Administrative Assistant functions under the direction of the designated leader to provide specialized project and administrative assistance. The Administrative Assistant relieves the leaders of administrative type functions. In addition, this position provides direct administrative and secretarial support to the designated leader and other members of leadership. May handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda and reports. Relies on experience and established criteria to plan and accomplish goals.

Core Responsibilities and Essential Functions:

Project Support - Support special projects with administrative functions - Track both simple and complex metrics and measurements defined by the committee and cabinet members - Communicate project and event timelines and deadlines - Track and distribute project progress including milestones - Attend and take minutes during committee meetings - Respond to requests for assistance from cabinet and committee team members in a timely manner utilizing excellent organization and follow-through skills. Provide specialized administrative support to Leader(s) - Provide executive leader support including but not limited to their schedules, job duties, keeping them on track, and providing reminders about upcoming events - Efficiently manage, organize, plan, schedule, coordinate and maintain information for the leader - Assist with developing presentations and meeting materials - Set up a system agreeable to both leader and assistant on how to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to do list and emails - Purchase items and process invoices while adhering to budgetary constraints - Keep calendars current. All double bookings should be reprioritized and rescheduled. - Maintain a list of all frequent contacts - Coordinate meetings related to the executive/leader supported with administrative staff, physicians and outside associations - Schedule meetings, meeting preparation (send out reminders, packets, set-up equipment, minutes) - Keep office supplied, manage office logistics and procurement/fulfillment - Proactively project cross coverage in the event other assistants are absent or attending meeting - Represent the leadership and the hospital in a highly professional manner, including professional attire - Ensure quality customer service

Required Minimum Education:

Graduate of an accredited high school or equivalent accredited program Required and Bachelor's Degree in business, health services or similar preferred Preferred

Required Minimum License(s) and Certification(s):

Additional Licenses and Certifications:

Required Minimum Experience:

Minimum 2 years of college or equivalent work experience Required and Minimum 5 years of experience as a project or administrative assistant. Required and Minimum 2 years of experience in healthcare setting preferred Preferred and Heavy computer experience required with extremely strong skills in Word, Excel and Power Point Required and Very strong organizational and communication skills, both written and verbal Required and Ability to interface with leaders, physicians and staff from a service excellence perspective Required

Required Minimum Skills:

Self-directed, demonstrated ability to work autonomously and prioritize multiple assignments without little supervision. Exceptional skills with follow-through and attention to detail. Ability to work collaboratively with and through other people. Extensive computer experience with expertise in Word, Excel, Power Point. Confident and accomplished in multitasking and prioritizing as well as efficiently working collaboratively with a broad team of professional, clinical and non-clinical.
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Mission, Vision & Values

At a time when the healthcare industry is changing rapidly, Wellstar remains committed to exceeding patients’ and team members’ expectations, while transforming healthcare delivery.

Our Mission

To enhance the health and well-being of every person we serve.

Our Vision

Deliver worldclass health care to every person, every time.

Our Values

  • We serve with compassion

  • We pursue excellence

  • We honor every voice

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